Project Management Professional (PMP) — Question 45

A project in the execution phase is behind schedule and is missing some materials. The contractor submits an offer to supply the missing materials and reimburse the cost since the internal procurement process will cause more delay. The project manager does not agree with the costs submitted by the contractor for the missing materials.
What should the project manager do next?

Answer options

• A. Ask the project sponsor to allocate more budget to cover the costs
• B. Update the procurement management plan and negotiate with the contractor.
• C. Ask the contractor to review the offer and reduce the costs.
• D. Update the procurement strategy and negotiate with the contractor

Correct answer: B

Explanation

The correct answer is B, as updating the procurement management plan allows the project manager to address the cost discrepancies and set the framework for negotiations with the contractor. Option A is incorrect because simply asking for more budget does not resolve the cost issue. Option C is not ideal since it places the onus on the contractor without addressing the procurement plan. Option D, while similar, implies a broader strategy change rather than focusing on the specific procurement management plan.