Project Management Professional (PMP) — Question 410

For the purposes of quality assurance, a quality audit was conducted on the processes being used in the project execution plan. One of the nonconformance issues raised by the auditor was that attendance lists for the project risk review meetings were not available.
Why is an attendance list important?

Answer options

• A. It is standard practice on projects to conduct risk review meetings which should have records on meeting attendance
• B. The attendance list is evidence that risk review meetings were held with the appropriate project team members
• C. It is a record that shows the number of attendees in the meeting
• D. It is a document that is registered within the lessons learned register

Correct answer: B

Explanation

The correct answer is B because the attendance list serves as documentation that the risk review meetings took place and that the right team members were involved, which is critical for accountability and follow-up actions. Options A and C, while relevant, do not capture the primary purpose of the attendance list as evidence of participation in the meetings, and D is incorrect because the attendance list is not typically part of the lessons learned register.