Program Management Professional (PgMP) — Question 175

A program manager, who reports to a company's CIO, is responsible for managing a strategic initiative program. During a program review meeting, the CIO informs the program manager about potential budget cuts that would impact program resources, and urges the program manager to begin delivering benefits more quickly to continue the program.
What should the program manager do first?

Answer options

• A. Update the benefits management plan, and send it to stakeholders for review.
• B. Document the impact on the program, then present the findings to the steering committee to determine next steps.
• C. Conduct a risk assessment associated with an accelerated schedule, update the risk register, and request steering committee approval.
• D. Revise the program schedule to adapt to an accelerated delivery of benefits, and present it to the steering committee for approval.

Correct answer: B

Explanation

The correct answer is B because documenting the impact allows for a clear understanding of how budget cuts will affect the program, enabling informed decision-making by the steering committee. Option A focuses on updating the benefits management plan without assessing the immediate effects, while C and D propose actions without first evaluating the broader implications of the budget cuts.