Google Workspace Professional Administrator — Question 136
An employee left your organization for a competitor and was leaking confidential information externally. You must ensure that the former employee no longer has access to their Workspace account. The manager and the rest of their team still needs access to the documents that they created. You want to keep license costs to a minimum and preserve a legal hold on the Workspace account of the former employee. What should you do?
Answer options
- A. Rename the Workspace account of the former employee.
- B. Delete the Workspace account of the former employee.
- C. Disable the Workspace account of the former employee, and switch their license to the Archived user type.
- D. Reset the password of the former employee to something complex, and keep the Workspace account license active.
Correct answer: C
Explanation
The correct answer is C because disabling the account prevents the former employee from accessing it while allowing the organization to retain the documents and maintain a legal hold. Options A and B either do not prevent access or remove the account entirely, which would lose access to documents. Option D still allows access to the account, which is not secure given the circumstances.