Google Workspace Associate Administrator — Question 19

Your company distributes an internal newsletter that contains sensitive information to all employees by email. You’ve noticed unauthorized forwarding of this newsletter to external addresses, potentially leading to data leaks. To prevent this, you need to implement a solution that automatically detects and blocks such forwarding while allowing legitimate internal sharing. What should you do?

Answer options

• A. Add a banner to the newsletter that warns users that external sharing is prohibited.
• B. Create a Gmail content compliance rule that targets the internal newsletter, identifying instances of external forwarding. Configure the rule to reject the message when such forwarding is detected
• C. Develop an Apps Script project by using the Gmail API to scan sent emails for the newsletter content and external recipients. Automatically revoke access for violating users.
• D. Create a content compliance rule to modify the newsletter subject line, adding a warning against external forwarding.

Correct answer: B

Explanation

The correct answer is B because a Gmail content compliance rule can specifically target the internal newsletter and prevent unauthorized forwarding by rejecting those messages. Option A only warns users without stopping the behavior, while option C involves a complex solution that may not be necessary. Option D modifies the subject line but does not prevent the actual forwarding of the newsletter.