Google Workspace Associate Administrator — Question 18

The legal department at your organization is working on a time-critical merger and acquisition (M&A) deal. They urgently require access to specific email communications from an employee who is currently on leave. The organization’s current retention policy is set to indefinite. You need to retrieve the required emails for the legal department in a manner that ensures data privacy. What should you do?

Answer options

• A. Instruct the IT department to directly access and forward the relevant emails to the legal department.
• B. Temporarily grant the legal department access to the employee’s email account with a restricted scope that is limited to the M&A-related emails.
• C. Ask a colleague with delegate access to the employee's mailbox to identify and forward the relevant emails to the legal department.
• D. Use Google Vault to create a matter specific to the M&A deal. Search for relevant emails within the employee's mailbox. Export and share relevant emails with your legal department.

Correct answer: D

Explanation

The correct answer is D, as using Google Vault allows for compliant and secure access to the necessary emails while maintaining data privacy. Option A is inappropriate as it bypasses necessary privacy considerations. Option B, while it limits access, still poses a risk to data privacy. Option C relies on another person's access, which can lead to potential privacy violations and is less secure.