Project Management Professional (PMP) — Question 775

A project team member complained to the project manager that they are not sure if they are working on the latest requirements document because it was emailed to them about one week ago. They mentioned that, in the past, they worked on a document for more than 20 hours only to find out later that another learn member had already updated that same document but did not send them the latest revisions.

What should the project manager do to avoid this situation in the future?

Answer options

• A. Encourage better team communication by positioning team members closer together.
• B. Implement a project management information system (PMIS).
• C. Update the communications management plan to ensure correct delivery of the latest version.
• D. Restrict team members from sending the requirements documents via email.

Correct answer: B

Explanation

The correct answer is B because implementing a project management information system (PMIS) can centralize document management, ensuring that all team members have access to the most current versions of documents. Options A and D do not address the root cause of the communication issue, while option C, although helpful, does not provide a comprehensive solution like a PMIS would.