Project Management Professional (PMP) — Question 66

A project manager invites the company CEO, sponsor, team members, and an external client representative to a meeting to review the project management plan.
The project manager starts to present the budget but the CEO suddenly asks to end the meeting.
What should the project manager have done to avoid this situation?

Answer options

• A. Reviewed the communications management plan before inviting an external client representative to the meeting
• B. Reviewed the cost management plan with internal participants and CEO prior to inviting an external client representative to the meeting
• C. Performed a root cause analysis with the external client representative and documented the findings in the lessons learned register
• D. Sent the presentation slides to internal participants first and then to the external client representative prior to the meeting

Correct answer: B

Explanation

The correct answer, B, is appropriate because it emphasizes the importance of aligning internal stakeholders on the budget prior to involving external parties, which could help manage expectations. Option A is insufficient since it focuses only on the communications plan without addressing budget discussions. Option C is irrelevant to the immediate situation and does not prevent the premature meeting conclusion. Option D, while helpful for transparency, does not address the need for internal agreement before an external client is present.