Project Management Professional (PMP) — Question 1137

A project manager who is new to a matrix organization has just been assigned to an internal software development project that is intended to reduce conflicts in the company's internal tracking system. With over 1,000 people in the company who will benefit from the software, the project manager wants to ensure everyone is aware of the great progress the team is making. The project manager meets with the project team to decide upon the most effective way to communicate progress.

What should the project manager do?

Answer options

• A. Set up an intranet site and allow stakeholders to access the relevant project information
• B. Divide up the organization among the project team to provide direct project updates
• C. Ask the project sponsor to disseminate project progress across the organization's stakeholders.
• D. Send weekly emails to each stakeholder providing them with the project's progress

Correct answer: A

Explanation

The correct answer is A because setting up an intranet site allows all stakeholders to access real-time project information, promoting transparency and engagement. Option B may lead to inconsistent messaging, while C relies too heavily on the project sponsor, which could create delays. Option D, while informative, is less efficient for a large audience and may overwhelm stakeholders with frequent emails.