Google Workspace Professional Administrator — Question 5

As the Workspace Administrator, you have been asked to delete a temporary Google Workspace user account in the marketing department. This user has created Drive documents in My Documents that the marketing manager wants to keep after the user is gone and removed from Workspace. The data should be visible only to the marketing manager. As the Workspace Administrator, what should you do to preserve this user's Drive data?

Answer options

• A. In the user deletion process, select “Transfer” in the data in other apps section and add the manager's email address.
• B. Use Google Vault to set a retention period on the OU where the users reside.
• C. Before deleting the user, add the user to the marketing shared drive as a contributor and move the documents into the new location.
• D. Ask the user to create a folder under MyDrive, move the documents to be shared, and then share that folder with the marketing team manager.

Correct answer: A

Explanation

The correct answer is A because selecting 'Transfer' during the deletion process allows the data to be transferred directly to the marketing manager's account, ensuring they have access to the documents. Other options do not guarantee direct access to the documents after deletion; for instance, using Google Vault (option B) does not transfer ownership, while options C and D involve unnecessary steps that do not ensure the documents are retained in a private manner for the manager.