Google Workspace Professional Administrator — Question 18

A subset of users from the finance and human resources (HR) teams need to share documents with an external vendor. However, external content sharing is prohibited for the entire finance team. What would be the most secure method to enable external sharing for this set of users?

Answer options

• A. Download and attach the documents to a Gmail message, and send them to the external vendor.
• B. Move all users from the finance org unit to the HR org unit.
• C. Enable ‘Visitor Sharing’ for the entire finance org unit.
• D. Create a group with the finance and HR users who need to share externally.

Correct answer: D

Explanation

Option D is correct because creating a specific group allows only the necessary users from finance and HR to share documents externally while maintaining security for the rest of the finance team. Option A is insecure as it circumvents established sharing policies. Option B is impractical and may violate organizational structure. Option C would compromise security by allowing the entire finance team to share externally, which is not permitted.