Google Workspace Professional Administrator — Question 143

Before leaving your organization, an employee in the finance department created and shared documents from My Drive. Their manager wants to keep all the files, but only some of these documents need to be available in the Shared Drive of the finance department. You need to quickly and efficiently delete the Workspace account for the former employee but also ensure that the finance department can access the required files. What should you do?

Answer options

• A. Before leaving the organization, instruct the employee to create a folder in My Drive, move the documents that need to be shared, then share that folder with the Finance manager and delete the user.
• B. Use Google Takeout to download the Drive data and then upload the data back to the Shared Drive of the finance department.
• C. Use Google Vault to set a retention policy for the organizational unit (OU) where the former employee resides.
• D. In the User Deletion process, transfer ownership of the documents to the manager. After completion, instruct the manager to move the desired documents into the Shared Drive of the finance department.

Correct answer: D

Explanation

The correct answer is D because transferring ownership ensures that the manager retains access to all documents, allowing them to selectively move necessary files to the Shared Drive. Option A is inefficient since it relies on the employee's action before deletion. Option B is unnecessarily complicated and might lead to data loss or misplacement. Option C does not address the immediate need to transfer specific files to the Shared Drive.