Google Workspace Professional Administrator — Question 13

Your organization has noticed several incidents of accidental oversharing inside the organization. Specifically, several users have shared sensitive Google Drive items with the entire organization by clicking ‘anyone in this group with this link can view’. You have been asked by senior management to help users share more appropriately and also to prevent accidental oversharing to the entire organization. How would you best accomplish this?

Answer options

• A. Create groups, add users accordingly, and educate users on how to share to specific groups of people.
• B. Disable sharing to the entire organization so that users must consciously add every person who needs access.
• C. Determine sharing boundaries for users that work with sensitive information, and then implement target audiences.
• D. Temporarily disable the Google Drive service for individuals who continually overshare.

Correct answer: C

Explanation

The correct answer, C, focuses on establishing clear sharing boundaries for those handling sensitive information, which helps prevent accidental oversharing while still allowing necessary access. Option A, while educating users is important, does not directly address the sharing issue. Option B may create more work by requiring users to manually add individuals, and option D is too punitive and could hinder productivity without addressing the underlying issue.