Project Management Professional (PMP) — Question 324

A project manager discovers that the project team is spending a large amount of time delivering several reporting formats for the same project updates to multiple stakeholders.
What should the project manager do to reduce the time spent on these activities?

Answer options

• A. Update the communications management plan to remove less influential stakeholders.
• B. Delegate all of the stakeholder communications activities to a project team member.
• C. Segment the types of communications to be delivered to different stakeholders.
• D. Hold biweekly status meetings to deliver information to all stakeholders at once.

Correct answer: C

Explanation

The correct answer, C, suggests segmenting communications to tailor them to the specific needs of different stakeholders, which can streamline the reporting process. Option A may overlook important stakeholders, while B could lead to miscommunication if the team member is not fully informed. Option D, while inclusive, might not address the need for specific information tailored to each stakeholder group.