Project Management Professional (PMP) — Question 190

A project manager is closing a project and preparing to hand it over to the operations team. During handover, a delayed invoice was submitted with a higher-than- planned cost against the project work. Consequently, project handover was delayed and the project's reported completion costs were increased.
What should the project manager have done to avoid this situation?

Answer options

• A. Notified all vendors about the invoicing and nonpayment deadlines
• B. Reviewed the total committed cost against the cost invoiced at project closing
• C. Involved the finance team and discussed the issue with the vendor
• D. Captured and reviewed all of the project work and related costs regularly

Correct answer: D

Explanation

The correct answer is D because consistently capturing and reviewing project work and costs helps identify discrepancies early on, preventing issues like delayed invoices. Options A, B, and C, while relevant, do not address the proactive management of costs throughout the project lifecycle, which is crucial for avoiding such situations.