Project Management Professional (PMP) — Question 1348

During a documentation audit of an international company, it was identified that the last version of the project schedule was from one month ago even though the project manager knew it was recently updated.
How should the project manager have handled documentation for the project?

Answer options

• A. Updated the project management plan regularly and had it securely shared with all stakeholders
• B. Assigned a project team member to ensure all project documentation was updated
• C. Reviewed the risk register to identify a response plan for the audit
• D. Kept documentation in the project management information system (PMIS), and shared it with appropriate stakeholders

Correct answer: D

Explanation

The correct answer is D because keeping documentation in the PMIS ensures that all information is centralized and accessible to stakeholders, promoting transparency. Option A, while important, does not specifically address the sharing aspect, and option B does not guarantee that updates are consistently communicated. Option C is unrelated to the proactive management of documentation.