Certified Information Privacy Professional – United States (CIPP/US) — Question 112

Global Manufacturing Co’s Human Resources department recently purchased a new software tool. This tool helps evaluate future candidates for executive roles by scanning emails to see what those candidates say and what is said about them. This provides the HR department with an automated “360 review” that lets them know how the candidate thinks and operates, what their peers and direct reports say about them, and how well they interact with each other.
What is the most important step for the Human Resources Department to take when implementing this new software?

Answer options

• A. Making sure that the software does not unintentionally discriminate against protected groups.
• B. Ensuring that the software contains a privacy notice explaining that employees have no right to privacy as long as they are running this software on organization systems to scan email systems.
• C. Confirming that employees have read and signed the employee handbook where they have been advised that they have no right to privacy as long as they are using the organization’s systems, regardless of the protected group or laws enforced by EEOC.
• D. Providing notice to employees that their emails will be scanned by the software and creating automated profiles.

Correct answer: A

Explanation

The correct answer is A because it is vital to address potential discrimination issues to ensure compliance with employment laws and protect the rights of all candidates. Options B and C focus on privacy notices that may not fully address ethical considerations, while option D does not emphasize the critical need for preventing discrimination.