Google Workspace Professional Administrator — Question 124

An employee has left your organization, and their Drive data must be retained for three years. The retention rule has been set for three years. You must ensure the employee's data is visible in Vault and accessible to the Vault Administrator in the most cost-effective way. What should you do?

Answer options

• A. Export the user's Drive data from Vault, then delete the user.
• B. Assign an Archive User (AU) license to the user.
• C. Change ownership of the Drive data to the user's Manager, then delete the user.
• D. Suspend the user until the end of the three-year period.

Correct answer: B

Explanation

Assigning an Archive User (AU) license to the user ensures that the data remains accessible in Vault without incurring additional costs from exporting and managing the data elsewhere. The other options either involve unnecessary data exports or transferring ownership, which complicates access for the Vault Administrator and may not meet retention requirements.