Google Workspace Associate Administrator — Question 37

An employee is leaving your company and has numerous files stored in My Drive. Their manager wants to retain access to these files. You need to offboard the departing employee’s Google Workspace account while ensuring that the manager can still access the files while following Google-recommended practices. What should you do?

Answer options

• A. Use Google Vault to establish a retention policy for the organizational unit (OU) of the departing employee. Assign the Google Archived User license.
• B. Instruct the departing employee to share their My Drive folder with the manager before leaving. Delete the Google Workspace account on the departing employee’s last day.
• C. Download the departing employee’s Drive data by using Google Takeout. Upload the data to the manager’s Drive before deleting the departing employee’s Google Workspace account.
• D. Transfer ownership of the departing employee’s files to the manager during the user deletion process.

Correct answer: D

Explanation

The correct answer is D because transferring ownership of the files ensures that the manager retains access to all necessary documents after the employee's account is deleted. Options A and C do not guarantee continued access to the files in a straightforward manner, while B relies on the employee's cooperation and may not be completed before the account deletion.