Registered Health Information Administrator (RHIA) — Question 160

As Directory of the HIM Department you have become aware of instances of unauthorized access to the record file area. After considering several options to limit or restrict access to the area, you decide to

Answer options

• A. install a computerized access panel.
• B. hire a security guard to monitor entrance to the file area.
• C. convert from a terminal digit filing system to serial unit filing.
• D. utilize a sign-in and sign-out log for admittance to the file area.

Correct answer: A

Explanation

The correct answer, A, is effective because a computerized access panel can provide electronic control over who enters the record file area, enhancing security. Option B, hiring a security guard, may not be as efficient or cost-effective in providing ongoing security compared to automated systems. Option C focuses on changing the filing system rather than addressing access control, and option D, while it provides a method of tracking access, does not actively prevent unauthorized entry.